Executive Administrative Assistant

Position Overview:

Youth Utilizing Power and Praise Organization (YUPP), a dynamic nonprofit committed to empowering youth through faith-based initiatives, is seeking a highly organized, resourceful, and professional Executive Administrative Assistant. This role supports the Executive Director in both administrative and communications capacities, serving as a key liaison between leadership and internal/external stakeholders. The position is hybrid, requiring a combination of remote work and on-site presence as needed.

Key Responsibilities:

Administrative Support

• Manage the Executive Director’s calendar, appointments, and travel logistics
• Coordinate internal and external meetings, including board and community partner meetings
• Draft, review, and edit correspondence, reports, meeting minutes, and presentations
• Prepare agendas and follow up on meeting action items
• Process reimbursements, invoices, and assist with budget tracking
• Maintain organized filing systems and manage electronic records
• Provide general office support, including supply ordering and mail handling when on-site

Communications & Liaison Duties

• Serve as the primary point of contact between the Executive Director and internal staff, board members, volunteers, donors, and community partners
• Draft and disseminate official communications, newsletters, memos, and announcements on behalf of leadership
• Coordinate and schedule stakeholder engagement activities and follow-up communications
• Manage contact lists and support donor/stakeholder relationship management efforts
• Support planning and execution of community events, virtual town halls, and outreach initiatives

Qualifications:

• Minimum of 3–5 years in an executive assistant or administrative support role, preferably in a nonprofit or mission-driven environment
• Exceptional written and verbal communication skills
• High level of professionalism and discretion with confidential information
  
• Strong organizational, multitasking, and time-management skills

• Proficient in Microsoft Office Suite, Google Workspace, and virtual communication tools (e.g., Zoom, Teams)
• Experience using CRM or donor management systems a plus

Preferred Attributes:

• Passion for youth development and community empowerment
• Ability to work both independently and collaboratively in a hybrid environment
• Familiarity with nonprofit governance, fundraising, or program coordination
• Responsive, detail-oriented, and proactive problem solver

Work Environment & Schedule:

• Hybrid schedule: part remote, with on-site presence as needed (e.g., weekly meetings, events, or administrative tasks)
• Occasional evening or weekend hours for events or deadlines

Commitment to YUPP’s Vision

The Executive Assistant must be aligned with the mission and vision of Youth Utilizing Power and Praise Organization, providing high-level administrative support that strengthens the leadership and impact of the organization. This role is foundational in maintaining excellence, confidentiality, and efficiency across all executive functions. The ideal candidate will understand that supporting the Executive Director and leadership team is not just administrative—it is a meaningful contribution to a vision that empowers youth ages 6–25 through faith, leadership, and creative expression.